COLON VILLAGE COUNCIL Unofficial Minutes

Colon Village Hall
REGULAR MEETING – June 9, 2015
Meeting Call to Order at 7:00 PM – Pledge of Allegiance was recited.
Present: Edith Doenges, Dick Delp, Ruth Ann Kuhlmann, Nancy Percival, Marilyn McManus, Sharon Craun, Tom Tenney.
Also Present: Chief Brinkert, Julie Hollister, Jim Weinberg, Kurt Kuhlmann, Wayne Held, Paul Osthoff, Arden Davidson, and Vickie Darling.
Consent Agenda: President Tenney presented changes to the consent agenda. N. Percival moved to approve consent agenda with changes, approve the minutes from May 12th meeting, and payment of bills in the amount of $31,841.16. D. Delp seconded. Motion carried.
Public Comments
a. Mrs. Darling stated that she was present to observing the meeting.
b. Arden Davidson informed the council of a proposal he was making to the Colon Community Schools Board of Education with regards to installing an ice machine, on school property, as a fundraiser for the schools. He will be presenting the proposal to the board of education at the June 15th meeting.
Monthly Reports:
a. Office Manager – J. Hollister presented to the council a two-year comparison of annual audit.
b. DPW – J. Weinberg presented written report.
i. D. Delp moved to allow J. Weinberg to purchase a paint sprayer at a cost of $475.00. N. Percival seconded. Motion carried.
ii. J. Weinberg requested funds to have two trees and stumps removed on St. Joseph St., also trimming of a tree on Palmer Ave. in the amount of $1,350.00. G & J will do the work. D. Delp moved to approve expense. S. Craun seconded. Motion carried.
c. Police – M. Brinkert presented written report.
i. Discussion was held on angle parking on both east and west Canal Street. E. Doenges brought up the fact that Canal St. is considered a major street and any changes in parking could result in the loss of State funding. M. Brinkert will check on this.
d. Fireboard – May 13th Colon community Fire and Rescue Board minutes were presented.
i. M. McManus discussed a concern on Section 8 of the CCFR Agreement. S. Craun will look into the matter.
ii. Jack Trayling declined the Fire Department’s Fundraiser. He is doing better.
iii. Thank you to the Fire Department for the help with traffic control during the Memorial Day parade.
e. Lake Board – May 9th Advisory board minutes presented.
i. Conditions on Palmer, Long, & Lepley lake remain the same.
ii. Assessment district renewal was discussed.
iii. The Board will continue to work with PLM for lake treatments, Progressive A & E on a consulting basis, and are considering consulting with a Biologist/Limnologist.
f. Planning Commission – No Report
g. Colon Community Park Board – presented minutes from the May 11th meeting.
i. Trees need to be removed to improve view of the lake.
ii. The new volleyball net has not been installed.
iii. June 4th was the Board’s second meeting. Item discussed: Swan Street docks, getting bids on laying tile in bathrooms, add someone from the Amish community to the advisory board. Next meeting will be June 25th at 7 pm.
h. DDA Committee – A written report was presented by R. Fisher
i. At the last DDA meeting there were not enough committee members for a quorum.
ii. Kelly Pucci would like to be appointed to the Committee. RA Kuhlmann moved to accept K. Pucci as a committee member. S. Craun seconded Motion carried
iii. T. Davis resigned from the DDA. N. Percival moved to accept Tad Davis’ resignation with regrets. S. Craun seconded. Motion carried.
iv. As a result of the insufficient tax increases within the DDA boundaries the DDA did not receive TIF monies once again this year.
i. Farmers Market – The market is doing well. Also, park rentals are going well.
j. Well Head Protection Program – nothing to report
k. EDC – no meeting. GOCC will celebrate 50th anniversary starting Saturday, June 13th.
l. Zoning Ordinance Review – Nothing to report
m. Other Committee Reports – none
Unfinished Business:
a. Poultry Broiler Facility Update – T. Tenney informed the council of a letter received from Mr. Schrock stating that the poultry facility will not be built at his intended site. There is a possibility that the facility will still be built on another section of his property.
b. Freedom of Information Act – 2014 Changes – T. Tenney working on State mandated changes to Freedom of Information Act, which must be in place by July 1, 2015. The changes will be reviewed by Attorney Davis. A FOIA coordinator is needed and cannot be the Village President because of the appeal process on FOIA denials or excessive fees charged.
c. Preliminary Office Procedures – A copy of the Village Office Policies and Procedures was presented to the Council. At the present this remains a work in progress.
d. Auditor Letter from Norman & Paulsen, P.C., a standard letter of the auditing firms responsibilities under the U.S. Generally Accepted Auditing Standards and Government Auditing Standards, was presented to the council and reviewed.
New Business
a. 1st Amendment to 2015 General Appropriations Act – Section 8 – Estimated Revenues and Expenditures – New Sidewalks. RA Kuhlmann moved to approve 1st Amendment to the 2015 General Appropriation Act as presented. N Percival seconded. A roll call vote was taken. Yeas: E. Doenges, D. Delp, RA Kuhlmann, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: none. Motion carried.
b. Discussion was held on Water/Sewer billing procedures. T. Tenney and office staff will be working on this.
c. Survey of Property of West 86 –Mostrom and Associates Land Surveying has been contacted for a survey of the Village property on W. M86. Purpose of the survey is to accurately mark property boundaries and for determination of size of land for the purpose of construction project. Cost of survey has not been determined.
d. Village Manager – T. Tenney discussed, as a result of increased amount of time and demands on the position of Village President, the need for the Village Council to seriously consider employment of a Village Manager.
Public Comments – none
Correspondence
a. Department of Insurance & Financial Services – The DIFS is required to issue periodic updates of municipalities participating in the DIFS withholding program. The Village of Colon is part of the Insurance withholding Program.
b. Act 252 at 2014, Article XVII sec. 120 – One Time Funding – The State allocated $1.44 Million for local roads, Bridges, etc. The Village received $6,138.81 for local roads and bridges in 2014.
c. Act 51 – Special Winter Maintenance funding – The Village will receive $2,198.99 (in four payments) specifically designated for special winter maintenance expenses incurred during the winter of 2013 & 2014.
d. Pedal Across Lower Michigan will be traveling through Colon on June 23rd – 700 cyclists may be expected.
e. Meeting with representatives of the Village’s insurance company regarding the handling of money, the docks on Swan St. and FOIA. Regarding office procedures the petty cash forms and purchase orders need updating for better paper trail. The Village insurance would cover the docks on Swan St. Park, however, the insurance underwriters would like a number of questions answered. The Parks Board and Planning Commission will have some preliminary work to do before presenting the proposal to the Village Council.
f. Downtown Spruce Up – Thank you to Jim Weinberg. Jan Lewis, Kathy Schemmel, Marsha Blackman, Bret Johnson, D. Delp and Mike Smoker. Next Spruce Up will be June 28th at 2:00 pm.
Adjournment – RA Kuhlmann made a motion to adjourn into closed session. S. Craun seconded. Council went into closed session at 8:41 pm.
M. McManus made a motion to reopen regular meeting. E. Doenges seconded. Motion carried. Meeting reopened at 9:06 pm.
M. McManus made a motion to close regular meeting. S. Craun seconded. Motion carried. Meeting adjourned at 9:06 pm.

Respectfully Submitted,

Kurt P. Kuhlmann, Clerk/Treasurer

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