APRIL VILLAGE COUNCIL MEETING MINUTES

COLON VILLAGE COUNCIL
Colon Village Hall
PUBLIC HEARING – April 14, 2015
Meeting Call to Order at 6:45 PM – Pledge of Allegiance was said
Present: Edith Doenges, Dick Delp, Ruth Ann Kuhlmann, Nancy Percival, Marilyn McManus, Sharon Craun, Tom Tenney.
Also Present: Chief Brinkert, Julie Hollister, Jim Weinberg, Paul Osthoff, Tom Whitford, and Kurt Kuhlmann.
President Tenney opened up the floor for discussion on the Animal Ordinance.
Public Comments: None
N. Percival moved to close hearing. R.A. Kuhlmann Seconded. Motion carried. Hearing adjourned at 6:59

COLON VILLAGE COUNCIL
Colon Village Hall
REGULAR MEETING – April 14, 2015
Meeting Call to Order at 7:00 PM – Pledge of Allegiance was said at the Public Hearing.
Present: Edith Doenges, Dick Delp, Ruth Ann Kuhlmann, Nancy Percival, Marilyn McManus, Sharon Craun, Tom Tenney.
Also Present: Chief Brinkert, Julie Hollister, Jim Weinberg, Paul Osthoff, Tom Whitford, Wayne Held, Connie Thrams, Travis Ferry, Kurt Kuhlmann.
Consent Agenda: N. Percival moved to approve the consent agenda, minutes from 03/03/15 workshop, 03/10/15 regular meeting minutes, public hearing 03/10/15 for the 2015-16 budget and payment of bills in the amount of $37,942.25. E. Doenges seconded. Motion carried.
Public Comments
a. Chief Brinkert introduced part-time Officer Travis Ferry to the council.
b. Mr. Whitford and Mrs. Thrams, on behalf of the Methodist Church, requested change in the handicap parking for the Methodist Church. A map was presented to the council. A traffic control order will need to be amended to North Street which will include signage. N. Percival made a motion to allow changes. D. Delp seconded. Motion carried.
Monthly Reports:
a. DPW – Presented a written report
i. A Thank You will be sent to Colon Fire Department, Sturgis and Leonidas for helping with the breakdown of the DPW’s John Deere front loader on 4/3/15.
ii. J. Weinberg presented a proposal from Parrish Excavation, Inc. to replace a Fire hydrant at N. Blackstone and Hagen and the water line near the Shell Gas Station on S. Blackstone. Both projects will be paid with Capital Improvement funds and Fund Balance money. N. Percival moved to accept the bid from Parrish Excavation. R.A. Kuhlmann seconded. Motion carried.
iii. J. Weinberg received a bid for the wood chipper; however, the model is no longer available. J. Weinberg would like to rent a chipper for 2 weeks at a cost of $1,800. M. McManus moved to rent a chipper not to exceed $2,000. D. Delp seconded. Motion carried.
b. Police – presented a written report
i. Concerns were discussed regarding the weather siren. It did not work during the March test. Roe-Communications was contacted and discovered a power surge had damaged the radio receiver. A replacement was ordered at a cost of approximately $800. It should be in around the middle of April.
ii. A Body camera was purchased at a cost of $150 for the police department to use. Chief Brinkert will test this camera and make a final determination if additional cameras should be purchased at a cost of $385 each.
iii. Officer Goodrich has been called up to “active duty” starting July 20, 2015. Scheduling is being worked out for the two months he will be gone.
iv. Chief Brinkert would like to purchase two new radios, which have been budgeted. R.A. Kuhlmann made a motion to purchase two radios under the State bidding system, not to exceed $1,500. N. Percival seconded. Motion carried.

c. Lake Board – Meeting canceled and is rescheduled for April 18th. The Palmer & Long Lake Improvement Feasibility Study Report will be presented at this meeting
d. Planning Commission – P. Osthoff reported that the commission is in the process of amending the master plan with regards to Enchanted Glen. Craig Patterson received approval to proceed from MSHDA. Rebecca Harvey did the recommended amendments on the Master Plan. N. Percival made a motion to approve the revisions to the Master plan. E. Doenges seconded. Motion carried.
e. Colon Community Park Board – The board will be meeting soon. The floating dock made it through its first winter on Sturgeon Lake. Bathrooms have not been scheduled to be opened. Shirley is set to maintain bathrooms.
f. DDA Committee – No report
g. Farmers Market – Calendar and letter have been updated and are ready to be sent to vendors. Christina Jones will send them out.
h. Well Head Protection Program – A brochure is being produced on the Wellhead Protection Program and the importance of protecting our ground water from contamination.
i. EDC – A meeting is scheduled for April 23rd in Three Rivers.
j. Zoning Ordinance review – Nothing to report.
k. Other Committee Reports – None
Unfinished Business:
a. Website – R.A. Kuhlmann moved to table the website. S Craun seconded. Motion carried
b. Vote on Chapter 14 – Animal Ordinance. N Percival moved to approve the Animal Ordinance as presented at the Public Hearing. E Doenges seconded. A Roll Call vote was taken. Yeas: E. Doenges, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: D. Delp, R.A. Kuhlmann.
c. FEMA Discovery & Risk Map – T. Tenney, P. Osthoff, M. Brinkert, and J. Weinberg have a phone meeting/conference on April 15, at 2:00 pm with FEMA officials to discuss past and local hazards, strategy, goals, needs, mitigation planning, and local leadership. Also, a meeting is scheduled on May 12th for FEMA Region 5 in Sturgis. T. Tenney expressed a need for a Flood Plains Mitigation Manager for the Village of Colon. He had discussed the position with P. Osthoff and asked if he was interested in the position. P. Osthoff was interested and would fill the position on an hourly basis of $8.00 per hour. N. Percival made a motion to appoint P. Osthoff to the position at an hourly rate of $8.00. S. Craun seconded. Motion carried.
d. Supervisor Evaluations – All Completed.
New Business
a. Organizational Meeting Agenda
a. Regular Council Meeting Dates – M. McManus moved to approve the regular dates of the Village of Colon for 2015-2016 to be held on the second Tuesday of the month at the Colon Village Hall, 110 N. Blackstone Ave., Colon, Michigan. S. Craun seconded. A Roll Call vote was taken. Yeas: E. Doenges, D. Delp, R.A. Kuhlmann, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: none. Motion carried.
b. Repeat Recurring Bills – It was moved by N. Percival the Council give the village office manager approval to pay all repeat recurring bills from the presented list for the Village of Colon during the 2015-2016 year. S. Craun seconded. A Roll Call vote was taken. Yeas: E. Doenges, D. Delp, R.A. Kuhlmann, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: none. Motion carried.
c. First Merit Bank and Sturgis Bank & Trust – It was moved by R.A. Kuhlmann that both First Merit Bank and Sturgis Bank & Trust shall continue to be the depository of funds of the Village of Colon during the 2015-2016 year. D. Delp seconded. A Roll Call vote was taken. Yeas: E. Doenges, D. Delp, R.A. Kuhlmann, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: none. Motion carried.
d. President Pro Tem – T. Tenney opened nominations for the office of President Pro Tem. M. McManus nominated N. Percival for the office of President Pro Tem. No other nominations were received. M. McManus moved that N. Percival, having been nominated by the Council, be installed as President Pro Tem of the Village of Colon for the 2015-2016 year. D. Delp seconded. A Roll Call vote was taken. Yeas: E. Doenges, D. Delp, R.A. Kuhlmann, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: none. Motion carried.
e. Attorney for the Village of Colon – It was moved by R.A. Kuhlman that Debra Davis be retained as the Attorney for the Village of Colon during the 2015-2016 year. S. Craun seconded. A Roll Call vote was taken. Yeas: E. Doenges, D. Delp, R.A. Kuhlmann, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: none. Motion carried.
f. Chief of Police – D. Delp moved that Mark Brinkert shall be appointed as Chief of Police for the Village of Colon during the 2015-2016 year. R.A. Kuhlmann seconded. A Roll Call vote was taken. Yeas: E. Doenges, D. Delp, R.A. Kuhlmann, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: none. Motion carried.
g. Clerk/Treasurer – It was moved by M. McManus that Kurt Kuhlmann shall be appointed as the Clerk/Treasurer for the Village of Colon during the 2015-2016 year. S. Craun seconded. A Roll Call vote was taken. Yeas: E. Doenges, D. Delp, R.A. Kuhlmann, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: none. Motion carried.
h. Street Administrator – M. McManus was appointed as the Street Administrator for the Village of Colon for the 2015-2016 year at the March 10, 2015 meeting.
i. Zoning Administrator – It was moved by R.A. Kuhlmann that Paul Osthoff shall be appointed as the Zoning Administrator for the Village of Colon during the 2015-2016 year. A Roll Call vote was taken. Yeas: E. Doenges, D. Delp, R.A. Kuhlmann, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: none. Motion carried.
j. DDA Chairman – It was moved by N. Percival that Rick Fisher shall be appointed as the DDA Chairperson for the Village of Colon during the 2015-2016 year. S. Craun seconded. A Roll Call vote was taken. Yeas: E. Doenges, D. Delp, R.A. Kuhlmann, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: none. Motion carried.
k. Planning Commission Chairperson – It was moved by R.A. Kuhlmann that Tim Brown shall be appointed as the Planning Commission Chairperson for the Village of Colon during the 2015-2016 year. M. McManus seconded. A Roll Call vote was taken. Yeas: E. Doenges, D. Delp, R.A. Kuhlmann, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: none. Motion carried.
l. Building Inspector for the Village of Colon – It was moved by R.A. Kuhlmann that Randy Schmeling shall be appointed as the Building Inspector for the Village of Colon during the 2015-2016 year. E. Doenges seconded. A Roll Call vote was taken. Yeas: E. Doenges, D. Delp, R.A. Kuhlmann, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: none. Motion carried.
m. Electrical Inspector for the Village of Colon – It was moved by R.A. Kuhlmann that Ken Worsham shall be appointed as the Electrical Inspector for the Village of Colon during the 2015-2016 year. M. McManus seconded. A Roll Call vote was taken. Yeas: E. Doenges, D. Delp, R.A. Kuhlmann, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: none. Motion carried.
n. Representation by Council Members on Boards and Committees – It was moved by R.A. Kuhlmann that the following Village Council members act on the part of the Village of Colon as representatives on the ensuing boards and committees.
i. Fire Board – S. Craun, M. McManus
ii. Colon Lake Board – T. Tenney, E. Doenges
iii. Colon Community Park – E. Doenges, T. Tenney
iv. Economic Development – N. Percival
v. Zoning Board of Appeals – R.A. Kuhlmann, D. Delp
N. Percival seconded. A Roll Call vote was taken. Yeas: E. Doenges, D. Delp, R.A. Kuhlmann, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: none. Motion carried.
o. Appointments of Village Committees – It was moved by R.A. Kuhlmann that the following individuals and Village Council members act on the part of the Village of Colon as representatives on the ensuing Commissions, Boards, Committees, Team, and Standing Committees.
i. Planning Commission – Tim Brown, Rick Fisher, S. Craun, P. Osthoff and Carol Campbell.
ii. DDA Board – Rick Fisher, Rick Farrand, Mary Fox, Joe Pucci, John Shumaker, Tadd Davis, Linda Tomlinson, Mary Beth Bower, Kevin Edison.
iii. Well Head Protection Team – T. Tenney, Chief Brinkert, J. Weinberg, Don Brown, Marie Wagner.
iv. Colon Community Park – E. Doenges, Marcia Blackman, Bill Schemmel, John Parr, Tadd Davis.
v. Colon Community Park Advisory Committee – Glen Blackman, Mike Davis, Wayne Held, Dan Sharp, T. Tenney.
D. Delp seconded. A Roll Call vote was taken. Yeas: E. Doenges, D. Delp, R.A. Kuhlmann, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: none. Motion carried.
p. Appointment to Standing Committees – It was moved by N. Percival that the following Village Council members appointed to the standing Committees for the Village of Colon during the 2015-2016 year.
i. Christmas Decoration – D. Delp, R.A. Kuhlmann, T. Tenney.
ii. Equipment – D. Delp, E. Doenges, T. Tenney.
iii. Finance and Insurance – S. Craun, N. Percival, T. Tenney
iv. Police – R.A. Kuhlmann, D. Delp, T. Tenney.
v. Sewer and Water – E. Doenges, M. McManus, T. Tenney.
vi. Wages and Personnel – S. Craun, N. Percival, T. Tenney.
vii. Farmers Market – E. Doenges, N. Percival, T. Tenney.
R.A. Kuhlmann seconded. A Roll Call vote was taken. Yeas: E. Doenges, D. Delp, R.A. Kuhlmann, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: none. Motion carried.
q. Fire works Displays – It was moved by R.A. Kuhlmann to approve the Fire Works Displays for the 4th of July (Saturday), rain date July 5th (Sunday) and for Magic Week, August 7th (Friday), rain date August 8th (Saturday), 2015. S. Craun seconded. A Roll Call vote was taken. Yeas: E. Doenges, D. Delp, R.A. Kuhlmann, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: none. Motion carried.
r. Village of Colon Employee Uniform Cleaning Allowance – It was been moved by R.A. Kuhlmann that the council accept the Village of Colon Employee Uniform Cleaning Allowance at the amount of $1,700.00 for the 2015-2016 year. N. Percival seconded. A Roll Call vote was taken. Yeas: E. Doenges, D. Delp, R.A. Kuhlmann, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: none. Motion carried.
s. Special Utility Fee Increases – It was moved by R.A. Kuhlmann that the council accept the Special Utility Fee increases, as printed, for the 2015-2016 year. M. McManus seconded. A Roll Call vote was taken. Yeas: E. Doenges, D. Delp, R.A. Kuhlmann, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: none. Motion carried.
t. Material and Labor Fee Increases – It was moved by R.A. Kuhlmann that the council accept the Material Fee increases, as printed, for the 2015 -2016 year. D. Delp seconded. A Roll Call vote was taken. Yeas: E. Doenges, D. Delp, R.A. Kuhlmann, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: none. Motion carried.
u. Authorization for Preparation for Annual Audit – It was moved by R.A. Kuhlmann that the Council retains Norman & Paulsen Auditors/Accountants as the Auditors for the Village of Colon during the 2015-2016 year. N. Percival seconded. A Roll Call vote was taken. Yeas: E. Doenges, D. Delp, R.A. Kuhlmann, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: none. Motion carried.
v. Setting the Millage Rate for the 2015-2016 year – it was moved by R.A. Kuhlmann that the Millage Rate for the Village of Colon be set at 11.0209 for the 2015-2016 year. N. Percival seconded. A Roll Call vote was taken. Yeas: E. Doenges, D. Delp, R.A. Kuhlmann, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: none. Motion carried.
w. Setting the Community Park Pavilion Rental Fees for the Rental of April – October 2015 – It was moved by R.A. Kuhlmann that the Colon Community Park Pavilion Rental Fee for the whole pavilion be increased to $100.00 per day with no security deposit and for half, either north or south side, be increased to $70.00 per day with no security deposit for the rental season of April – October 2015. S. Craun seconded. A Roll Call vote was taken. Yeas: E. Doenges, D. Delp, R.A. Kuhlmann, N. Percival, M. McManus, S. Craun, T. Tenney. Nays: none. Motion carried.
Public Comments – none
Correspondence
1) A joint letter from the Village and the Township was sent to State of Michigan Dept. of Agriculture & Rural Development with regards to the Schrock farm and Poultry Broiler Facility.
2) Township of Colon, Assessor’s Office gave notice of their annual 20% review of property record cards.
3) Fire Dept. meeting Dates.
4) Building permits to date for 2015.
5) White Pigeon Township will host the County Supervisor meeting – Thursday, April 16th. Purpose of the meeting is to discuss county road repairs and proposed future funding needs.
6) Sunday, June 14th is the 80th anniversary of Garden Club! 2:00 pm cake and punch.
FYI
Adjournment – R.A. Kuhlmann made a motion to adjourn. S. Craun seconded. Motion carried. Meeting adjourned at 9:10 PM.
Respectfully Submitted,

Kurt P. Kuhlmann, Clerk/Treasurer

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