COLON VILLAGE COUNCIL Colon Village Hall REGULAR MEETING – May 13, 2014

Meeting Called to Order at 7:00 PM – Pledge of Allegiance was spoken at Public Hearing.
Present: Edith Doenges, Dick Delp, Ruth Ann Kuhlmann, Nancy Percival, Marilyn McManus, Sharon Craun and Tom Tenney.
Also Present: Chief Brinkert, Julie Hollister, Jim Weinberg, Kurt Kuhlmann, Paul Osthoff, Aaron Miller, Roger Rathburn, Rebecca Harvey, and Wayne Held.
Public Comments – Aaron Miller & Roger Rathburn running for 59th District State Representative addressed the Council.
Consent Agenda: Approval of consent agenda, approval of minutes from 4/8/14 Regular Meeting with changes as noted and the financial report totaling $16,456.37. Motion to approve made by N. Percival, and seconded by RA Kuhlmann. Motion carried.
Monthly Reports:
a. DPW – Jim Weinberg presented a written report.
i. J. Weinberg presented the estimated cost of material to repair salt shed $1,200
ii. An estimate of $2,800.00 was received from Farrand’s Flat Works to repair the culvert at 116 W. State St. D. Delp made a motion to except accept the bid from Farrand’s. S. Craun seconded. Motion carried.
b. Police – Chief Mark Brinkert presented a written report.
i. Officer Jim Hart submitted his resignation. RA Kuhlmann made a motion to except his resignation with regrets. S. Craun seconded. Motion carried.
ii. Chief Brinkert requested that Dan Herman of the Mendon Police Department, be hired to work part-time as needed with no benefits. N. Percival made a motion to hire Dan Herman. S. Craun seconded. Motion carried.
iii. The new police car is taking longer to have it fitted with the additional needed equipment.
c. Fireboard Report – minutes from the Fire Board’s previous meeting as presented.
d. Lake Board Report – Issues concerning the lakes were shared by T. Tenney.
e. Planning Commission – (see below)
f. Colon Community Park Board
i. Cleaning up the park is ongoing.
ii. Brush and trees are going to be cleared so the lake can be viewed from the pavilion.
iii. Marsha Blackman is setting a date for the park board to meet. Severn members are needed to be a part of the new board. Several people have already agreed to be on the board.
iv. The dock extension needs to be put in. Part of the cost included installation. At this point, the final bill has not been paid.
g. DDA Committee Report – Rick Fisher reported that there is no meeting scheduled at this time. The 12th star for the Walk of Fame has been installed and four additional stars need to be installed. The DDA is waiting for the Master Plan to be completed before they start applying for grants.
h. Farmers Market – The Farmers Market will open, May 17th. New addition: Mary Hall has started Magic city Coffee Company and will sell her coffee at the Market and at F.A.B Magic.
i. Well Head Protection – Next meeting will be May 27th to continue work on the overall plan and to up-date 99-06 Wellhead Protection Overlay Zone Ordinance.
j. EDC – EDC met 5/13. The group is currently a 501(c) 3 status organization. They would like to reframe the organization to make it a 501(c) 6 status organization in order to allow business to make payments to the EDC a business expense. The EDC is down to 9 members.
k. Other Committee Reports – none.
Unfinished Business:
a. SAW Grant – RA Kuhlmann made a motion to table the Saw Grant. S. Craun seconded. Motion carried.
b. Waste Disposal Bidding Process – council members received a copy of the up-dated proposal. D. Delp made a motion to send out the package for bid. N. Percival seconded. Motion carried
c. Park Board with Articles of Organization and Bylaws – D. Delp made a motion to allow the Park Board to develop Articles of Organization and Bylaws. RA Kuhlmann seconded. Motion carried.
New Business
a. It was reported that S. Craun has been hired as the bookkeeper for the Fire Department. Both the Village Council and the Township need to approve the amount of pay. Amount being asked by the Fire Board is $12.00 per hour. D. Delp moved to approve the amount of $12.00 per hour for the position. Second, RA Kuhlmann. Motion carried.
b. Contract for the Thawing Machine – T. Tenney had inquired about additional information regarding the contract with the thawing machine. When inquiries are answered, we will proceed with the contract.
c. Planning Commission – Tim Brown presented Steps for Adopting a Master Plan. In accordance with the requirement of Section 41 of the Michigan Planning Enabling Act, the Village Council must approve the distribution of the Proposed 2014 Master Plan. Once approved it will be distributed to various commissions and agencies. RA Kuhlmann made a motion to approve Master Plan for distribution. N. Percival seconded. Motion carried. The council thanked the planning commission for the wonderful job they have done putting the plan together and the council looks forward to working together in the future.
d. Fireworks Permits for July 4th, 2014 – RA Kuhlmann made a motion to approve the Fireworks Permit as presented to the council. N. Percival seconded. Motion carried. Also, RA Kuhlmann made a motion to approve the parade permits for Memorial Day and 4th of July. N. Percival seconded. Motion carried.
e. Special Assessments for Public Safety Resolution # 14-0513 D. Delp moved to approve the Special Assessment for Public Safety Resolution # 14-0513. M. McManus seconded. A roll call vote was taken. Yeas: Edith Doenges, Dick Delp, Ruth Ann Kuhlmann, Nancy Percival, Marilyn McManus, Sharon Craun and Tom Tenney. Nays: none. Motion carried, resolution approved.
f. St. Joseph County Mutual Police Assistance Agreement Resolution # 14-0513-1 – D. Delp made a motion to approve the St. Joseph County Mutual Police Assistance Agreement Resolution #14-0513-1. M. McManus seconded. A roll call vote was taken. Yeas: Edith Doenges, Dick Delp, Ruth Ann Kuhlmann, Nancy Percival, Marilyn McManus, Sharon Craun and Tom Tenney. Nays: none. Motion carried, resolution approved.
g. Fire Prevention & Protection-Outdoor Burning Ordinance – A proposed ordinance was presented to the council. A Public Hearing will take place on June 10 at 6:45 pm.
Public Comments
Paul Osthoff – Cemetery Sexton requested help planting 250 geraniums in the cemetery. D. Doenges suggest people who need to do public service hours or Varsity Club or NHS at school.
Correspondence
Gales letter regarding Swan Street property
Whitford letter regarding action of previous meeting
Frontier Letter regarding cable replacement on Dallas Street.
Thank You notes were shared.
FOIA letter – will be discussed in close session
Adjournment – RA Kuhlmann moved to adjourn to Close Session. N. Percival seconded. The Village Council went into Closed Session at 8:46 PM. The Closed Session was adjourned at 9:23 PM.
Regular Meeting was reopened at 9:24 PM. and RA Kuhlmann moved to adjourn at 9:25 PM
Respectfully Submitted,
Kurt P. Kuhlmann, Clerk/Treasurer

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