COLON COMMUNITY FIRE & RESCUE BOARD Minutes/Special Meeting – April 14, 2010 -6:00 p.m.



Minutes/Special Meeting – April 14, 2010 -6:00 p.m.

Board members present:  Dan Smigla, Sandy Jackson, Nancy Percival, and Dick Delp.  (no 5th board member has been appointed at this time). 

Guests:  Township Supervisor, Diane McKelvey, Township Attorney, Lance Thorton, Lanell Doenges, Rob Fisher, Jodi Gross, Dan Earl, Matt Overholt, Tommy Talbot, Frank Fisher, Barry Parrish, Dave Webb and Chief Doenges.

The meeting was called to order at 6:00 by Sandy Jackson.  Pledge of Allegiance was recited.

Motion was made by Nancy Percival and seconded by Dick Delp to make Sandy
 Jackson the Acting Chairperson in the absence of a current Chairperson.  Motion approved. 

A Motion was made, after advisement from attorney Lance Thorton,  by Nancy Percival and seconded by Sandy Jackson to hold off approving the pending motions of the March 10, 2010, meeting as the March 10, 2010, minutes had not yet been approved.  Motion approved.

Sandy Jackson asked Lanell if she had come up with the profit and loss statement that the Township had requested.  Lanell replied that she was just made aware of the special meeting the night before and no one informed her to come to the meeting prepared for questions.  She said she just received the bank reconciliations today for the month of March and had not yet completed the year end profit and loss statement.

Sandy reported that the Township Board did not approved the 2011 Fire Board budget at their last meeting on March 30, 2010, and that they were supposed to revisit this agenda item in 13 days and that’s why we were asking for Lanell to present the profit and loss statement.  Lanell said she had everything requested through February, 2010, and she had personally delivered same to the Township and the Village.  Sandy’s concern is that figures don’t match up….6 line items for wages…it was suggested to add an extra column with actual expenses to the budget.

Lanell said it’s difficult when three different people request the numbers in three different ways.  Julie Baker at the Village office prepares the budget (with 40/60% split) and then Lanell divides it up into the various line items. 

Question was HOW DO WE SOLVE this on-going problem.  Solution was to add more line items to satisfy everyone on the board.  The Township Board wants a clearer picture.  It was decided that Lanell will meet with Tim, Robbie, and Dan to prepare the budget.

Motion was made by Nancy Percival and seconded by Dick Delp that Chief Doenges, Robbie Fisher, Dan Smigla and Lanell get together on April 22, 2010, at 7:00 to prepare the budget in the format requested.  Motion approved. 

Sandy said she sees this as a two step process (1)  get the budget the way we want to see it and (2) discuss the weighted formula.  Julie doesn’t have to change what she does for Lanell…it’s not the same as what they are requesting from Lanell.  They are requesting a line item profit and loss statement and the bank reconciliations of the department.

Frank Fisher asked why they would have to cut budgets where they have a voted millage? 

Motion to adjourn the special meeting at 6:45 p.m. was made by Dan Smigla and seconded by Nancy Percival.  Motion approved.

Respectfully submitted,

Nancy Percival                        Secretary

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